PROSE comprehensively automates the review process to assist the organisers of conferences. The organisational head of many conferences is the Programme Committee (PC) Chair. In the case of a small conference, it may be sufficient that the PC Chair manages the entire review process themselves. A larger conference may be divided into sessions on specific topics, with each of the sessions headed by a Session Chair. PROSE is able to support both types of organisation.
PROSE provides a number of different levels of access for various members of the conference organisation:-
Each user has their own username and password, and they are allowed access only to the part of the PROSE conference site that they are responsible for.
The Programme Committee (PC) Chair has full access to the entire event. They have the ability to:-
When papers are submitted to PROSE the PC Chair has the responsibility of assigning them so that they can be reviewed. If the conference is large enough to justify it, there can be a set of Session Chairs. If this is the case, the PC Chair allocates each paper to a Session Chair, who the manages the review process for the papers they are assigned. If the conference does not use Session Chairs, the PC Chair allocates reviewers for each paper and manages the review process themself.
Session Chairs are able to see papers allocated to them and their status. The Session Chair allocates papers to reviewers, and makes the final judgement on the decision communicated to authors when the reviews have been received.
Reviewers access papers that have been allocated to them and carry out the refereeing process. The Reviewers enter the results of the review process they have carries out onto an on-line form.
Reviewer Database: PROSE assists with the allocation of reviewers by holding a database of reviewers interests. This may be consulted by the Conference Chair or Session Chair when papers are matched with reviewers. This helps to ensure that the reviewer has the appropriate specialist knowledge required to referee the paper.
Authors submit papers by uploading a pdf document onto PROSE. When two reviews have been completed, and the outcome (paper accepted, accepted with modifications or rejected) decided by the Session Chair or PC Chair, the system will convey to them the results of the review process. The Authors cannot find out from PROSE the identity of the reviewers.
The Administrator carries out organisational and system management functions.